Privacy Policy and Disclaimer

​​

Rosy Sky Banquets & Consultations Company Limited, trading as ROSY SKY (“ROSY SKY”, “we”, “us” or “our”), respects your privacy and is committed to handling personal data responsibly and in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong (the “Ordinance”).

This Privacy Policy explains how we collect, hold, process, use, disclose and protect personal data obtained through our website, business enquiries, recruitment activities, marketing communications and other interactions with ROSY SKY.

This Privacy Policy applies to: www.rosysky.com.hk

 

1. Personal Data We May Collect

The personal data we collect depends on how you interact with ROSY SKY.

​

1.1 Business and Project Enquiries

When you submit an enquiry, request information or communicate with us regarding a project, we may collect:

• your name;

• telephone number;

• company email address;

• company or organization name;

• the services you are interested in;

• proposed event or project format;

• estimated number of participants;

• proposed event or project date;

• project objectives, requirements and other information included in your enquiry; and

• records of subsequent communications, meetings, proposals and correspondence.

 

1.2 Marketing Communications

Where you separately agree to receive ROSY SKY updates, we may collect and use:

• your name;

• company email address;

• company or organization name;

• your marketing consent; and

• your communication preferences.

 

1.3 Recruitment

Where you apply for a position with ROSY SKY, we may collect:

• your name and contact details;

• curriculum vitae;

• employment history;

• education and qualifications;

• professional experience;

• portfolio or work samples;

• interview and assessment information;

• references, where applicable; and

• other information voluntarily provided as part of your application.

Please do not provide your Hong Kong Identity Card number, bank information, medical information or other sensitive personal data unless ROSY SKY has specifically requested it for a lawful and necessary purpose.

 

1.4 Website and Technical Information

When you visit or interact with our website, certain technical information may be collected automatically, including:

• Internet Protocol address;

• browser and device type;

• operating system;

• referring website or traffic source;

• pages visited;

• time and date of access;

• time spent on particular pages;

• links or buttons clicked;

• form interaction and submission information;

• cookie identifiers; and

• website performance and analytics information.

Technical data may not identify you by itself, but it may constitute personal data when combined with other information.

 

2. How We Collect Personal Data

We may collect personal data when you:

• complete a contact, enquiry or subscription form;

• communicate with us by email, telephone, WhatsApp, social media or other communication channels;

• request a proposal, quotation, consultation or service recommendation;

• attend a meeting, presentation, workshop or business activity involving ROSY SKY;

• apply for employment;

• provide information in connection with an existing or proposed project;

• consent to receive company updates; or

• browse or interact with our website.

We may also receive business contact information from clients, business partners, suppliers, professional contacts or publicly available business sources, where the collection and use of such information are lawful and relevant to our business activities.

 

3. Purposes for Which Personal Data May Be Used

We may use personal data for the following purposes:

• responding to enquiries, requests and communications;

• understanding project objectives and requirements;

• arranging meetings, consultations and follow-up discussions;

• preparing proposals, quotations, schedules and service recommendations;

• assessing whether ROSY SKY can provide the requested services;

• managing client, prospective client, partner and supplier relationships;

• planning and delivering corporate events, employee activities, engagement programmes and related services;

• coordinating venues, production partners, performers, speakers, trainers, suppliers and other parties involved in a project;

• managing project administration, communications and records;

• processing and assessing employment applications;

• arranging interviews and communicating with job applicants;

• maintaining internal business, accounting and operational records;

• improving our website, services and user experience;

• measuring website traffic, content performance and enquiry activity;

• maintaining the security, integrity and proper operation of our website and systems;

• preventing fraud, misuse, unauthorized access or other unlawful activity;

• complying with legal, regulatory, contractual, accounting and professional obligations;

• establishing, exercising or defending legal rights and claims;

• handling complaints and disputes; and

• sending marketing communications where the required consent or indication of no objection has been obtained.

We will not use personal data for a purpose unrelated to the original purpose of collection without obtaining the consent required by applicable law.

 

4. Whether Providing Personal Data Is Voluntary

Unless otherwise stated, providing personal data to ROSY SKY is voluntary.

However, fields identified as required in an enquiry, recruitment or other form must be completed so that we can process the relevant request.

If required information is not provided, we may be unable to:

• respond to an enquiry;

• understand the relevant project requirements;

• prepare a proposal or quotation;

• arrange a meeting or consultation;

• provide the requested service;

• assess a job application; or

• communicate effectively regarding the relevant matter.

 

5. Direct Marketing

Where you provide the required consent or indication of no objection, ROSY SKY may use your name and company email address to send you information concerning:

• employee engagement services;

• Event Management & Production;

• Internal Engagement Initiatives;

• Team Building & Training;

• Employer Branding;

• corporate events and employee activities;

• ROSY SKY articles, insights and case studies;

• seminars, workshops, speaking engagements and event invitations;

• company news and announcements; and

• other related ROSY SKY services.

Providing consent to direct marketing is optional and is separate from submitting a business enquiry. Refusing or withdrawing marketing consent will not prevent ROSY SKY from responding to your enquiry or communicating with you regarding an existing or proposed project.

ROSY SKY will not sell your personal data or provide your personal data to another organization for that organization’s own direct marketing purposes.

You may withdraw your marketing consent at any time, without charge, by:

• using the unsubscribe function contained in a marketing email; or

• contacting us at enquiry@rosysky.com.hk.

After receiving your opt-out request, we will take reasonably practicable steps to stop using your personal data for direct marketing.

 

6. Disclosure and Transfer of Personal Data

Where reasonably necessary for the purposes described in this Privacy Policy, personal data may be disclosed or transferred to the following classes of persons:

• ROSY SKY directors, employees and authorized personnel;

• event venues;

• production, design, technical and logistics suppliers;

• performers, speakers, trainers, facilitators and project partners;

• photographers, videographers and content-production partners, where relevant;

• website hosting, cloud storage, form management, email, analytics, customer relationship management and information technology service providers;

• professional advisers, including lawyers, accountants, auditors, consultants and insurers;

• government departments, regulators, law-enforcement bodies, courts or other persons where disclosure is required or permitted by law;

• persons involved in investigating suspected fraud, security incidents or unlawful activities; and

• a potential purchaser, successor or other relevant party in connection with a merger, restructuring, acquisition, transfer or disposal of all or part of our business, subject to appropriate confidentiality arrangements.

We will only disclose personal data that is reasonably necessary for the relevant purpose.

Some service providers may process or store personal data outside Hong Kong. Where personal data are transferred or processed outside Hong Kong, ROSY SKY will take reasonably practicable steps, including contractual, organizational or technical measures where appropriate, to protect the personal data.

 

7. Personal Data Processed on Behalf of Clients

In certain projects, ROSY SKY may receive or process personal data on behalf of a corporate client, for example in connection with participant registration, event communications, attendance arrangements or project administration.

In such circumstances:

• the corporate client may be the primary data user;

• ROSY SKY will process the personal data according to the client’s instructions and the relevant contractual arrangements;

• the client’s own privacy policy or Personal Information Collection Statement may also apply; and

• questions concerning the client’s collection or use of personal data may need to be directed to the relevant client.

ROSY SKY will not use personal data processed on behalf of a client for its own unrelated purposes.

 

8. Cookies and Similar Technologies

Our website is hosted on the Wix platform and may use cookies and similar technologies.

Cookies are small data files stored on a visitor’s browser or device. They may be used for the following purposes:

 

8.1 Essential Cookies

Essential cookies may be used to:

• operate the website;

• maintain website security and stability;

• detect and prevent fraud or malicious activity;

• support form and website functionality; and

• remember essential settings.

Some essential cookies are necessary for the website to function and cannot be disabled through the website.

 

8.2 Analytics and Performance Cookies

Analytics and performance cookies may be used to:

• understand how visitors use the website;

• measure page views, traffic sources and visitor interactions;

• identify technical issues;

• measure website and form performance; and

• improve website content and user experience.

 

8.3 Functional and Marketing Cookies

Where applicable, functional or marketing cookies may be used to:

• remember visitor preferences;

• support embedded content or social media functionality;

• measure the effectiveness of campaigns; and

• provide more relevant communications or advertising.

Third-party services incorporated into the website may place or access their own cookies in accordance with their respective privacy policies.

You may manage or delete cookies through your browser settings. Where our website displays a cookie consent tool, you may also use that tool to manage non-essential cookies.

Disabling certain cookies may affect the availability or performance of some website functions.

 

9. Third-Party Platforms and Links

Our website may contain links to or integrations with third-party websites, social media platforms, communication tools or external services.

These third parties operate independently and may collect or process personal data according to their own privacy policies.

ROSY SKY does not control and is not responsible for the privacy practices, security or content of third-party websites or services. You should review the applicable privacy policy before submitting personal data to a third party.

 

10. Retention of Personal Data

ROSY SKY will retain personal data only for as long as reasonably necessary to fulfil the purpose for which the data were collected, including any directly related business, contractual, legal, accounting, regulatory, recruitment or dispute-resolution purpose.

The relevant retention period may depend on:

• the nature of the enquiry or project;

• whether a business relationship is established;

• the duration of a project or contractual relationship;

• legal, accounting and insurance requirements;

• whether a dispute or potential claim exists;

• recruitment requirements; and

• whether consent to receive marketing communications remains valid.

Personal data that are no longer required will be erased, anonymized or securely disposed of, unless retention is required or permitted by law.

 

11. Security of Personal Data

ROSY SKY takes reasonably practicable administrative, technical and organizational measures to protect personal data against unauthorized or accidental access, processing, erasure, loss, alteration, disclosure or use.

Such measures may include:

• restricting access to authorized personnel;

• user account and password controls;

• appropriate system and file-access permissions;

• staff confidentiality obligations;

• use of reputable technology and cloud service providers;

• appropriate procedures for storing, transmitting and disposing of information; and

• reviewing access and security arrangements where appropriate.

No internet transmission, email communication or electronic storage system can be guaranteed to be completely secure. You should therefore avoid submitting unnecessary sensitive or confidential information through a general website enquiry form.

 

12. Accuracy of Personal Data

We take reasonably practicable steps to ensure that personal data held by us are accurate, having regard to the purposes for which the data are used.

You should inform us if personal data previously provided to ROSY SKY have changed or are inaccurate.

 

13. Access to and Correction of Personal Data

Under the Personal Data (Privacy) Ordinance, you may request:

• confirmation of whether ROSY SKY holds personal data relating to you;

• access to a copy of personal data relating to you; and

• correction of personal data that are inaccurate.

A data access or correction request should be made in writing to our Data Protection Contact using the details set out below.

We may request information reasonably necessary to:

• verify your identity;

• locate the relevant personal data; and

• understand the scope of your request.

Subject to the Ordinance, ROSY SKY will normally respond to a valid data access request within 40 calendar days.

Where permitted by law, ROSY SKY may charge a fee that is not excessive and is directly related to the cost of complying with a data access request.

 

14. Recruitment Data

Personal data submitted in connection with a job application will be used for recruitment and directly related purposes, including:

• assessing suitability for the relevant role;

• arranging interviews and assessments;

• verifying qualifications, experience and references;

• communicating with the applicant; and

• considering the applicant for other suitable vacancies, where appropriate.

Unless a longer period is required by law or agreed with the applicant, unsuccessful application data will be retained only for a reasonable recruitment-related period and will then be securely disposed of.

Information concerning an employee who joins ROSY SKY will be handled in accordance with the company’s applicable employee privacy and records-management arrangements.

 

15. Children

This website is primarily intended for corporate and business users.

ROSY SKY does not knowingly use its general business enquiry form to collect personal data directly from children.

Where personal data relating to children are required in connection with a client project or event, the collection and use of such information will be handled under the relevant project arrangements, client instructions and any applicable consent or notification requirements.

 

16. Changes to This Privacy Policy

ROSY SKY may update this Privacy Policy from time to time to reflect changes in:

• our website;

• our business activities;

• our personal-data practices;

• the technologies or service providers we use; or

• applicable legal or regulatory requirements.

The latest version will be published on this page together with the date of the most recent update.

Material changes will take effect when published, unless otherwise stated.

 

17. Contact Us

For questions, complaints, direct-marketing opt-out requests, or requests to access or correct personal data, please contact:

Data Protection Contact
Rosy Sky Banquets & Consultations Company Limited
Trading as ROSY SKY

Address:
C6, 10/F, TML Tower
3 Hoi Shing Road
Tsuen Wan, Hong Kong

 

Email: enquiry@rosysky.com.hk

Telephone: 3421 0320 / 2110 0206